Cálamo
Project-based service

Physical document digitization

We convert physical records into organized, searchable digital information ready for your processes, without requiring you to purchase or operate software.

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What we do

We carry out the complete project, from physical archive to digital delivery.

Cálamo receives documents, folders, boxes, or case files and carries out the technical and operational activities defined in the scope. The client receives files and information organized in the agreed structure.

The work goes beyond scanning: we prepare, control, process, and index documents to make them easier to find and use later.

Unlike automation with Scan2x, this is a one-off project service: you do not install or operate any software; you receive your documents converted into digital information.

Complete process

A controlled workflow for each archive.

The scope is adapted to the condition, volume, document type, and expected outcome.

  1. 01

    Intake

    We receive and track boxes, folders, case files, or documents according to the agreed protocol.

  2. 02

    Inventory

    We identify units, document types, quantities, and relevant archive conditions.

  3. 03

    Preparation

    We organize documents, remove attachments, and physically prepare them for capture.

  4. 04

    Digitization

    We capture images using the resolution, format, and quality parameters defined for the project.

  5. 05

    Processing

    We apply OCR, classification, indexing, and data extraction when required by the scope.

  6. 06

    Quality control

    We check legibility, completeness, associations, and consistency before preparing delivery.

  7. 07

    Organization

    We name and structure files and data using the agreed conventions.

  8. 08

    Delivery

    We transfer the information and handle the physical documents according to the contracted scope.

Document processing

Information prepared for retrieval, search, or integration.

The processing level is defined for each project. It may include OCR, index creation, classification by document type, field reading, and data preparation for other systems.

Checks before delivery

We apply scope-appropriate checks to identify image issues, incomplete documents, incorrect associations, or data that requires review.

Delivery and integration

Documents and data at the agreed destination

The method depends on the client’s infrastructure, security, and operational needs.

Structured foldersStorageExcelCSVDatabasesERPCRMREST APIsClient document management
After the project

Your archive can continue to evolve.

The delivery can be ready for retrieval or become the starting point for new digital processes.

01

Faster retrieval

Structures and indexes that make information easier to find.

02

Reusable data

Information prepared for analysis or business systems.

03

Future automation

If the company chooses, it may implement Scan2x later; this is not a requirement of the service.

Frequently asked questions

Before requesting an archive quote

Do we need to purchase Scan2x?

No. Digitization is provided as a project-based service; a later Scan2x implementation is optional.

How is the quote calculated?

We consider volume, physical condition, required preparation, processing level, quality control, and delivery method. We do not use a universal fixed price per page.

Can you extract data as well as digitize?

Yes. When required by scope, fields, indexes, tables, or metadata can be defined for extraction and structured delivery.

What happens to the physical documents?

Their return, custody, or handling is expressly defined in the contracted scope.

Tell us which archive you need to transform.

Each project receives a tailored quote based on volume, condition, processing, and delivery.

Request an archive quote